Leeds University Union

Risk Assessment

 

Name of Group	Boat Club			Date of Assessment		12/05/2011
Hazards?	Who might be harmed?	How?	What are you doing already?	What further action is necessary?
				Action required	By whom		when	Done
Severe weather: torrential rain, snow, high winds	Rowers, coxes, coaches	Hypothermia, capsize	Check weather before outings, inform members of weather warnings. Shorten outings or stop them if conditions worsen. Ensure appropriate clothing is worn, and a spare set is brought.	Nil
Undisclosed Medical Condition	Participants	Failure to inform us and prepare for medical emergencies.	Declaration of current medical conditions by participants and ensure all coaches/captains are aware.	Nil
Flooding	Rowers, coxes, coaches	Floating debris, fast current, equipment failure	Check water levels and current before outings. Stop all training when water is above middle step.	Nil
Capsize	Rowers, coxes	Hypothermia, drowning, bruising, concussion	Perform a capsize drill in October to prevent shock and prepare for any capsize. Ensure the participants bring spare clothing.	Nil
Cold Weather and Water	Rowers, Coxes	Hypothermia, drowning	Reflective survival blankets, heating in boathouse. 7 members trained in basic first aid.	Nil
Over Exertion	Rowers	Fatigue, cramp, exhaustion, injury	Disclosure of Medical Conditions, regular breaks, build training intensity slowly over time	Nil
Faulty Equipment/ Equipment Failure	Participants, Coaches	Physical Injury	Regular checking and repair of equipment, biannual equipment audit . Incident reporting	Nil
Water	Participants, Coaches	Drowning	Annual Swim test in October. Coxes to wear life jackets.	Nil

1.0        Introduction

This document acts as an agreement between the Club and its paid members. It should set out the commitment that the club committee are making to run the club and its activities during the academic year and explain to members what is expected of them. It should also act as a point of reference for any disciplinary matters brought to the attention of the Club Committee.

2.0        Club Membership

2.01    To be eligible to participate within any club activity, members must have paid their appropriate fees and completed a membership form.

2.02    Membership for 20011/2012 is £80 for senior members, £56 for novice members, £40 for coxes and £22 for land members

2.03    Land members will have access to circuit training sessions, land training plans, discounted ball tickets, and discount for club socials. Senior and novice members receive all of the benefits of the land membership, plus access to rowing facilities and coaching.

2.04    All members must sign to say they have read the club’s code of conduct and understand their responsibilities

3.0        Training

3.01    Attendance at water training sessions is required of all senior and novice members. If not available to make a water training session, the member must inform the appropriate parties, giving maximum amount of notice possible. Attendance at circuit training is expected of all members

3.02    All members should arrive on time for water training sessions, so as to minimise delays in getting on the water

3.03    Any club member running later for training should contact their squad/team captain and/or coach as soon as possible.

3.04    If any club member arrives late for training sessions they should convey their apologies to both coach and captain, and to other members disrupted.

3.05    It is the responsibility of all members of the club to look after the equipment they use. All damages, however caused, must be immediately reported to the Boathouse Manager and recorded in the damages book

3.06    It is the responsibility of all members to report any incidents while training. Incidents should be reported to the relevant squad captain who will record the incident in the incident book, and notify the committee at the next meeting

3.07    It is the responsibility of all members to act in a fashion while training, which does not endanger any other member of the club, either on the water or during land training.

3.08    Boats must be booked by captains in advance outings via the online boat booking system

4.0        Race days

4.01    All members must arrive at the agreed departure time at the agreed time. Lateness on race days will not be tolerated in any capacity. It is advised that members arrive well before the agreed time. If members are consistent in their lateness they may be removed from their team selections and training schedule.

4.02    All members must ensure that their behaviour at race events maintains the good impressions of the club, the Union, and the University as well as the sport of rowing. This includes both professional behaviour when on the water and around the race sites. Members must also maintain good conduct when travelling to and from race events and when saying overnight between race days.

4.03    The official colours of the Leeds University Union Boat Club are Green, White and Maroon. Race kit is a club all-in-one. All members must be identically dressed for race events. Members may wear any kit for training and warming up for races, so long as it is suitable for rowing.

4.04    All racing members must purchase the following kit – tracksuit elite, lycra all in one and, for men only, boat club ties.

4.05    Members will be given the opportunity to buy other Leeds University Union Boat Club branded clothing at the start of each academic year.

5.0        Discipline/Complaints

5.01    Members wishing to object/complain concerning matters appertaining to the club must express their dissatisfaction in person and in private to their team or club captain.

5.02    All complaints must be discussed

5.03    Failure to comply with the clubs Code Of Practise may result in disciplinary action by the club committee, which may lead to expulsion from the club.

6.0        Tours/Tournaments/Training Camps

6.01    Organisation of tournaments, tours and training camps should be done with the knowledge of the sports coordinator.

6.02    Itinerary drawn up and present to sports development co-ordinator.

6.03    Students Activities Health and Safety co-ordinator to be consulted on the tour, tournament or training camp.

7.0        Account Signatories

7.01    Club Captain, Treasurer and Secretary must sign register with the ARC cash office

7.02    Copies of signatories will be kept safe in the club file

8.0        Club Organisation

8.01    Members can expect that the committee will run all aspects of the club in a professional and efficient manner. This includes management of club activities, finances and communication.

8.02    Committee members must be available to answer questions or concerns that club members might have about the way in which the club is run.

8.03    Club committee members will publicise their email address for communication and endeavour to respond to any club related queries they receive within a week.

9.0        Social Activities

9.01    Members are expected to behave responsibly at all times when representing the University Of Leeds at matches, events fixtures and training. This includes any related travel or social activity.

9.02    Adhere to LUU guidelines on social activities and make all members aware of the disciplinary procedures in place.

9.03    The club will run two formal balls per year, at Christmas and in the summer

10.0    Alumni

10.01The club will endeavour to keep a detailed record of as many alumni of the University of Leeds who have been involved with the Boat Club.

10.02The club will organise at least one event where alumni are invited, in addition to the Christmas and Summer Balls

We the undersigned agree to uphold the above code of good practise

1.0         Introduction

1.01    Leeds University Union Boat Club will operate so far as reasonably practical, in accordance with the following document, it’s risk assessment and current LUU Sports Office and governing body

1.02    The club is affiliated to the recognised National Governing Body for our sport, British Rowing, 6 Lower Mall, Hammersmith, London, W6 9DJ.

1.03    It is the responsibility of the Club Captain and Treasurer to ensure that all membership is completed online and fees paid in advance of the first competition/fixture and also before any deadlines set by the LUU Sports Office

1.04    The club will appoint a new committee by the end of Easter term, which will take over the running of the club from the day following the Head Of The River Race, with the intervening period being one of handing over of committee responsibilities.

1.05    It is the responsibility of individuals to declare and know medical conditions or previous injuries that may affect their or other member’s safe participation within the sport.

2.0         Club Activities

2.01    The club will aim at all times to allow the maximum amount of notices for all club events. Regular water training times will be established at the beginning of the year and members will be informed of changes in training times at the earliest possible opportunity. The committee will advertise the races being entered at the beginning of each term

2.02    Health and safety documentation must be made available to members, but participants should be aware that they are responsible for their own actions, especially if they choose to disregard advice given by the committee or organiser. All members should familiarise themselves with the British Rowing Row Safe Guide to Good Practice, available online at http://www.britishrowing.org/row-safe

2.03    To maintain a safe sporting environment the club and it’s members shall:

2.03.1                Ensure that crews are not sent out on outings in unsafe conditions or with an inadequate level of supervision

2.03.2                Ensure that equipment is maintained to a good condition, where disrepair neither endangers club members nor interferes with training

2.03.3                Provide coaching on the correct use of the rowing machines

2.03.4                Provide a land training plan to all squads aimed at developing members fitness for the sport of rowing

2.03.5                Comply with all regulations laid down in the Row Safe Guide to Good Practice

2.03.6                Aim to maximise the coaching available to all squads

3.0         First Aid

4.0         Accident and Emergency

Leeds University Union Boat Club will follow the LUU Sports Office Accident and Emergency Procedures

5.0         Club’s Complaint Procedure

The club will operate a procedure that allows Club members to raise complaints about issues, which might include the following:

i)               The safety of club activities

ii)             Poor standards of instruction

iii)            The standard of equipment used for club activities

iv)            Poor club administration

v)             The lack of suitable activities for their level of participation

Complaints concerning club safety or operational matters should initially be addressed to the Club Captain and will be discussed at the next committee meeting.

6.0         Governing Body Recommendations

Leeds University Union Boat Club will operate so far as reasonably practicable, in accordance with the current British Rowing recommendations and members will be directed to the appropriate webpages for more information.

We the undersigned agree to uphold the above code of good practise